Recognition Server as Centralized OCR Service

If OCR is only performed by certain users in a company and at certain times it can be done on the users own PCs. In the case of small- to mid-sized businesses this “ad hoc” scenario can be implemented in a flexible and fast manner by installing ABBYY FineReader Professional Edition or Corporate Edition.

For large organizations with hundreds or even thousands of employees which convert a variety of different document types, this per-user installation is no longer suitable to meet the needs of an entire company. The desktop installation in that case would require significantly more effort involved in maintenance, administration, training and supervision. In addition, the licensing cost of such a large-scale desktop installation may be unreasonably high.

The most efficient solution for large organizations doing distributed OCR processing is to deploy the single, centralized OCR and document conversion service running on a server backend. Employees can use the centralized OCR service on the network at any time, even outside normal business hours, and from any location. ABBYY Recognition Server is ideally suited for that purpose and offers a range of unique advantages:

• Round-the-clock availability of OCR service – There is no need for an administrator to install the program on each workstation in the local network. All the company’s employees have got an access to the server-based OCR functionality automatically and all the time.
• Low-cost maintenance – The installation, configuration and administration of ABBYY Recognition Server are easy and time-efficient because these operations are performed from a single central point.
• No special training is required – ABBYY Recognition Server users don't need to have any knowledge about OCR technology at all. All they need to know about the program is where to send a document in order to get its recognized copy back.
• The single distributed system for all company’s offices – ABBYY Recognition Server supports remote access via e-mail and the Web and therefore can be accessible for users not only from within the local network but from remote computers as well (e.g. from users’ home PCs, from offices abroad or a partner office).
• Seamless integration with scanning devices and MFPs – Since Recognition Server runs centrally, an administrator can easily bind it with any scanning devices and MFPs in the company’s IT infrastructure so that all scanned documents can be automatically recognized and delivered back to the users in required editable or searchable formats.